**Key · Before · During · After · Examples**

The goal of this doc is to have a readable guideline in running effective meetings. Running effective meetings are extremely important for Directors as well as Project Leads, since meetings can either be a productive one or a complete waste of time. Overall, being a leader and having the ability to plan and run meetings means that you are ultimately responsible for everyone's time during the meeting.

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Key

Decide what kind of meeting it will be and preparing for it. Different types of meetings require different forms of preparation and different results.

Before a Meeting

• Preparation!
• Always have an agenda + main goal of the meeting
  • It's important to communicate this to the team by sending out agenda and purpose of meeting beforehand
  • If you're going to be asking for your member's time every week, then it's important to show the same respect by communicating the agenda
    • This will also help members prepare and keep everyone on the same page
• Send out material (if the meeting is going to have those materials) beforehand
• Send out a reminder a couple hours beforehand
• Add meeting to Calendar

During Meeting

• Announce Meetings purpose
• Briefly go through agenda
• Start meeting
• Share updates (client updates, member updates, etc.)
• Listen, take notes, ask clarifying questions if needed
• Sum up Points, Next Steps, thank everyone for coming, adjourn
  • Assign tasks through Github, Asana, Jira, or whatever task management tool that your team is using
  • Make sure your team fully understands their task before the meeting ends. This allows them to be more effective and efficient.